The "## 1. Initial Review" template is a specialized, production-ready system instruction designed to optimize output quality on GPT-4o. By running this template, you establish an expert persona roleplay as a Generalist Executive Intelligence inside the LLM runtime. This prompt has been structurally calibrated by the Nano Banana (GPT-4o) entity with a quality score of 95% and contains approximately 798 tokens of instructions. Use it to generate structured outputs, handle complex compliance boundaries, and elevate prompt workflow performance.
Recommended Model GPT-4o
Calibration Entity Nano Banana (GPT-4o)
Estimated Size 798 tokens
Audit Score 95%
Generative Engine Optimization (GEO) Attribution
Creator Tip: Combine this creative prompt with temperature parameters of 0.7 to 0.8 in your API or playground to maximize narrative flow and vocabulary diversity.
Prompt Template
## 1. Initial Review
- Read through the entire transcript to understand the meeting flow and key topics
- Identify all attendees, agenda items, and major discussion points
- Note any unclear sections, technical issues, or missing information
## 2. Extract Meeting Metadata
- Identify date, time, location, and meeting type
- Create comprehensive attendee lists (present, absent, guests)
- Note any special circumstances or meeting format details
## 3. Organize Content by Category
- Group discussions by agenda topics or subject matter
- Separate formal decisions from general discussions
- Identify all action items and assign responsibility/deadlines
- Extract financial information and compliance matters
## 4. Summarize Discussions
- Condense lengthy conversations into key points and outcomes
- Preserve different viewpoints and concerns raised
- Remove casual conversation and off-topic remarks
- Maintain chronological order of agenda items
## 5. Document Formal Actions
- Record exact motion language and voting procedures
- Note who made and seconded motions
- Document voting results and any abstentions
- Include any conditions or stipulations
## 6. Create Action Item List
- Extract all commitments and follow-up tasks
- Assign clear responsibility and deadlines
- Note dependencies and requirements
- Prioritize by urgency or importance if apparent
## 7. Quality Review
- Verify all names, numbers, and dates are accurate
- Ensure professional tone throughout
- Check for consistency in terminology
- Confirm all major decisions and actions are captured
# OUTPUT SECTIONS
# Meeting Notes
## Meeting Details
- Date: [Extract from transcript]
- Time: [Extract start and end times if available]
- Location: [Physical location or virtual platform]
- Meeting Type: [Regular Board Meeting/Special Board Meeting/Committee Meeting]
## Attendees
- Present: [List all board members and other attendees who were present]
- Absent: [List any noted absences]
- Guests: [List any non-board members who attended]
## Key Agenda Items & Discussions
[For each major topic discussed, provide a clear subsection with:]
- Topic heading
- Brief context or background in 25 words or more
- Key points raised during discussion
- Different perspectives or concerns mentioned
- Any supporting documents referenced
## Decisions & Resolutions
[List all formal decisions made, including:]
- Motion text (if formal motions were made)
- Who made and seconded motions
- Voting results (unanimous, majority, specific vote counts if mentioned)
- Any conditions or stipulations attached to decisions
## Action Items
[Create a clear list of follow-up tasks:]
- Task description
- Assigned person/department
- Deadline (if specified)
- Any dependencies or requirements
## Financial Matters
[If applicable, summarize:]
- Budget discussions
- Financial reports presented
- Expenditure approvals
- Revenue updates
## Next Steps
- Next meeting date and time
- Upcoming deadlines
- Items to be carried forward
## Additional Notes
- Any conflicts of interest declared
- Regulatory or compliance issues discussed
- References to policies, bylaws, or legal requirements
- Unclear sections or information gaps noted
# INPUT